coronavirus return to work letter template for employers

COVID-19 Letter Templates (35) COVID-19 Poster (22) COVID-19 Social Media (31) COVID-19 Unemployment (13) File Formats. Furlough is a type of leave for employees or workers to stop work temporarily during the coronavirus (COVID-19) pandemic. Where the notice pay is protected, the employee will receive full pay during the statutory notice period and then revert to the contractual position during any longer contractual notice period. Employment contracts; Job applications and hiring; Pay and wages; Working hours; Redundancy ; Informing and consulting employees; Holiday, sickness and leave. Use this policy is to set out the contingency plan that should be followed in the event of an outbreak of bird flu or a similar pandemic. The letter confirms the period of time of the lay-off or short-time working and has options to explain the payment employees will receive during this time. Frequently touched surfaces should always be cleaned. Environmental cleaning should be routine. But in the absence of COVID-19 symptoms, parents and employees should be trusted to determine when they are well and can safely return to childcare, school or work. If there is no contractual right to extend the probationary period, it is advisable to obtain the employee’s agreement to the extension, and the letter includes an option for this. Professionally Made, Easily Editable Templates to Get your Work Done Faster & Smarter. Under the American’s with Disabilities Act, employers are permitted to require a doctor’s note from your employees external icon to verify that they are healthy and able to return to work. Coronavirus Return To Work Letter Template For Employers As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. In general, the more closely you interact with others and the longer that interaction, the higher the risk of COVID-19 spread. They can produce it as evidence if questioned on why they are travelling. Letter to staff who refuse to return to work due to COVID-19 concerns, Letter to require employee to take annual leave during furlough, Letter to confirm garden leave for employee on notice, Letter to agree to Job Support Scheme (Open) under revised Scheme pay arrangements, Letter to send to employee unwilling/reluctant to return to workplace, Letter to agree to Job Support Scheme (Closed), Letter to recall employee to workplace due to easing or lifting of lockdown, Letter informing employees that they can take annual leave during furlough, Letter to agree to Job Support Scheme (Closed) under revised Scheme arrangements, Letter of eligibility that employee cannot work from home, Letter to agree to both JRS furlough and Job Support Scheme (Closed), Policy on controlling the risks of infectious diseases in the workplace. Get instant access to 3 free resources of your choice. If you have a question about your individual circumstances, call our helpline on 0300 123 1100. return to work. It also reaffirms that this is a temporary measure and that whilst the Company will aim to be accommodating, it should not be seen as a permanent solution to situations involving dependants such as the 2020 coronavirus school closures. Note: The Job Support Scheme has been postponed indefinitely due to the introduction of new national lockdown restrictions in England and the extension of the Job Retention (furlough) Scheme. They are more favourable to the employee than those under the Job Support Scheme i.e. This letter should only be used when the business is forced to close due to coronavirus restrictions. This section provides model documents for employers to use in response to the 2020 coronavirus outbreak. For telling employees they're at risk of redundancy, invited to a consultation meeting or being made redundant. This letter can be used when looking to extend a probationary period due to circumstances arising from coronavirus e.g. Forms. Using the active consent method, this helps you get the proper consent with the presumption that the person who submitted the form very well understands the risks involved in his or her further participation in the activity that you host or provide. The “new normal” will be different to what came before, and employees will understandably have lots of … It permits both full furlough and flexible furlough. No credit card required. For employers and employees to use when setting up working from home. Note - some of these documents overlap with other areas of the site. the employee will receive more money. It is currently unknown if and when this will come into force. This letter confirms to an employee that their disciplinary procedure will be suspended while they are on furlough. As per guidance published on 22 October, the Scheme will no longer operate with a £2,100 monthly Government grant cap. Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx 61.85 KB. It also confirms that the period of homeworking will be kept under constant review. Announced on 22 October, the Scheme is no longer to operate on the basis of a minimum of one third of working hours with a maximum 22% Government wage contribution for unworked hours. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide). To set your criteria for a potential employee when recruiting. It outlines that they should take a period of absence and discuss their return to work with their line manager to assess potential for the spreading of the virus. It also outlines circumstances in which the remaining 1.6 weeks of statutory leave, alongside any contractual leave, may also be carried over. We will continue to publish this content in case the scheme is re-introduced, however at such point we expect the government to clarify if there will be any amends to it. Template It informs the employee that the Job Support Scheme has been postponed and, therefore, their unworked hours in November, and for as long as the extended JRS will be in place, or until business circumstances change, will be classed as furlough under the JRS. This risk assessment can be used by a business during return to work after lockdown or in planning for return to work to identify the control measures that should be put in place to protect employees and others from the risk of coronavirus infection. Please do not include any personal details, for example email address or phone number. Below are a communication template and guidelines that startup companies can send to their employees regarding the novel coronavirus (COVID-19) pandemic. The Job Retention Scheme was originally intended to close on 31 October 2020, however, it has been extended to run until the end of March 2021. In order to survive, more tough decisions may have to be made. This letter should be distributed to employees following the change to the rules on working from home in England announced by the Prime Minister on 22 September. Note that the sender will need to fill in some specifics based on how their venture wants to handle a range of elements, including office visitors, travel, flexible scheduling, remote work, etc. This COVID-19 Liability Release Waiver Template is the quick consent form that you can use for your clients or customers. Example procedures for employers to use and adapt. Employers should have a risk assessment conducted in the … This letter is for staff to agree to be placed on the Job Support Scheme when the business is required to close. This document should be distributed to all staff before they commence a period of homeworking. This policy includes information on applying for homeworking, trial periods, training, management supervision, care and security, and the equipment that will be provided by the company. Use this policy to set out the organisation's emergency plans. This letter should be used only after employers have discussed the change with the employee. Families First Coronavirus Response Act Request Form. This letter should be distributed to staff prior to them returning to the workplace. We cannot respond to questions sent through this form. Employers should not require a COVID-19 test result or a healthcare provider’s note for employees who are sick to validate their illness, qualify for sick leave, or to return to work. This letter should be used to reach an agreement with the employee to go on flexible furlough i.e. - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. Employers can use their coronavirus specific risk assessments to assist in their decision-making process, considering the factors referred to above, including the feasibility of implementing social distancing and local outbreaks (if any). Download. Work from home requests: If you are feeling ill, but you are able to work, you can request to work from home. Instantly Download Free COVID-19 Letter Templates, Samples & Examples in Microsoft Word (DOC) and Google Docs Format. This means that you have the right to reasonable adjustments, which you could argue should include allowing you to work from home, although again this is untested in relation to COVID-19. This letter should be used to reach an agreement with the employee to go on full furlough i.e. Find more staff management templates on our previous website for: If you like, you can tell us more about what was useful on this page. They are more favourable to the employee than those under the Job Support Scheme i.e. Organisations who have already agreed participation now need to send this letter to seek agreement to it under the revised monthly cap. File . furlough, self-isolation, shielding. The letter should also only be sent when the employee's individual circumstances have been considered. This letter template can be used to seek the agreement of an employee to a period of lay-off or short-time working. It informs the employee that the Job Support Scheme has been postponed and, therefore, their unworked hours in November, and for as long as the extended JRS will be in place, or until business circumstances change, will be classed as furlough under the JRS. Free Coronavirus COVID … What employees are entitled to may be confusing. the employee will receive more money. This letter can be sent to employees who have been placed on a high risk category and have been told to self-isolate. Steps to follow when inducting new staff. This letter can be used where the employer has no work to offer the employee during the notice period and decides to implement a period of lay off until the termination date. This policy covers the fire procedure, bomb threat procedures, evacuation procedures, and a business continuity management plan. This letter outlines that an employee is considered to be on time off for dependants and provides options to be sent either during the time off or after they have returned to work. Log in. Note - this letter was last updated on 5 January 2021. Templated Letter to Essential Employees. This letter should be sent to employees who had already agreed to be placed into the Job Support Scheme from 1 November 2020 and the employer wishes to put the employee on full furlough. Microsoft Word; Google Docs; Adobe PhotoShop; Adobe Illustrator ; Home; COVID-19 Templates; 37+ COVID-19 Templates . It outlines pay that staff will be entitled to and asks them to confirm their agreement. Use this letter to let employees know that there will be a period of lay-off or short-time working and what the implications for employees. COVID-19 Layoff Letter Sample Template: (Text Version) [Company Name] [Street Address] [City, ST ZIP Code] [Date] Dear [employee name] I regret to inform you that due to the COVID-19 (Coronavirus) pandemic, it has become necessary for the company to temporarily reduce its workforce. After a summer of recovery, America is experiencing a winter surge. Access The Furlough Letter Templates. Accordingly, employers will be able to obtain a higher wage grant. Note - this has been updated with additional information as a result of the 2020 coronavirus outbreak. This letter informs employees that their period of furlough is being extended from that originally informed. Note - this letter was updated on 21 July 2020 to include an optional clause on why the company does not believe homeworking is sustainable. Note - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. Emergency protocol business continuity policy, Temporary homeworking policy during coronavirus emergency, COVID-19 general workplace safety risk assessment, Record of returning to the workplace after lockdown, Returning to work after lockdown checklist, Lay-off and short-time working contract clause, Trusted by over 2000 HR specialists around the United Kingdom, Marriage and civil partnership discrimination, Information and consultation on collective redundancies, Information and consultation on health safety, Right to time off for those with dependants, R (Pathan) v Secretary of State for Home Department - Immigration sponsorship, Tai Tarian Ltd v Howell Wyn Christie - Unfair dismissal: reasonable response, Miah v Axis Security - Employment tribunal: claim time limits, NUPFC v Certification Officer - Trade Union recognition: foster carers, Bannerman v Euroscot Engineering Ltd - Employment status: control, All Answers Ltd v Wain & Radulovska - Proving disability, Family friendly and flexible working rights, CC of Leicestershire Police v Hextall – Indirect sex discrimination: Shared parental leave, Forde v Flextronics International - Fair capability dismissal, HMRC v Ant Marketing Ltd - Minimum wage: deductions from wages, Francis–McGann v West Atlantic UK Ltd – Employment references, Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak.docx, Letter to amend start and finish times due to shift staggering.docx, Letter to agree to extend furlough and agree to the Job Support Scheme (Closed)_0.docx, Letter confirming a period of time off for dependants.docx, Letter rescheduling a disciplinary hearing due to Covid-19.docx, Letter confirming office working will continue.docx, Letter to extend probationary period due to coronavirus.docx, Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx, Letter to employees setting out position on absence and pay etc due to Coronavirus_2.docx, Letter advising that a temporary period of homeworking is to continue.docx, Letter advising on temporary homeworking arrangement due to further govt measures.docx, Letter to suspend disciplinary procedure due to furlough.docx, Letter to place employee on full furlough (November 2020 onwards) after JSS agreed.docx, Letter seeking agreement to lay off or short time working where no contractual right exists.docx, Letter confirming carry over of annual leave into the next leave year.docx, Letter from ‘key worker’ to school asking for their children to be permitted ongoing education.docx, Letter to agree to the Job Support Scheme (Open)_0.docx, Letter to place shielding employee on furlough.docx, Letter to confirm full furlough will continue from November 2020.docx, Letter confirming a period of lay off or short time working.docx, Letter inviting an applicant to an interview with Covid-19 social distancing measures in place_1.docx, Letter for key worker to produce when asked for reason for travel.docx, Letter to agree flexible furlough (November 2020 onwards).docx, Letter to place employee on further period of furlough.docx, Letter to confirm flexible furlough will continue from November 2020.docx, Letter informing staff that the workplace is to reopen and safety provisions in place.docx, Letter to place employee on full furlough (November 2020 onwards).docx, Letter to respond to annual leave request during furlough.docx, Letter to place employee on lay off during notice period_0.docx, Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases.docx, Letter to staff who refuse to return to work due to Covid-19 concerns.docx, Letter to require employee to take annual leave during furlough.docx, Letter to confirm garden leave for employee on notice.docx, Letter to advise employees to shield_1.docx, Letter to agree to Job Support Scheme (Open) under revised Scheme pay arrangements.docx, Letter to send to employee unwilling or reluctant to return to workplace.docx, Letter to agree to Job Support Scheme (Closed)_0.docx, Letter to recall employee to the workplace due to easing or lifting of lockdown.docx, Letter informing employees that they can take annual leave during furlough.docx, Letter to extend a period of furlough.docx, Letter to agree to Job Support Scheme (Closed) under revised Scheme pay arrangements.docx, Letter of eligibility that employee cannot work from home.docx, Letter to agree to both JRS furlough and Job Support Scheme (Closed).docx, Placing staff on agile working policy_1.docx, Policy on controlling the risks of infectious diseases in the workplace.docx, Emergency protocol business continuity plan_0.docx, Temporary Homeworking Policy during Coronavirus emergency.docx, Covid-19 general workplace safety risk assessment — completed example.docx, Record of returning to the workplace after lockdown conversation_1.docx, Returning to work after lockdown checklist.docx, Contract clause on lay-off and short-time working.docx. Continue to be employed redundancy letter templates, Samples & Examples in Microsoft ;! Redundancy letter templates for the specific procedure that should be distributed to all staff in response the. Flexible working requests are handled next leave year with employees over use the. These forms and template letters to send this letter is for use to access resource. Recovery, America is experiencing a winter surge and reminds staff that this is designed to prevent two letters! Take leave following their request useful to scale your outreach to the workplace ( an agreement with the will. Disciplinary appeal meeting and to give an appeal outcome not taken as a coronavirus return to work letter template for employers of the will. Again facing a season of uncertainty, with the employee can instead be placed on a high category. Work following the UK lockdown Word document templates from our employer toolkit to help you with every of..., America is experiencing a winter surge the food supply chain while they are on furlough the! And reminds staff that this is a short-term solution workers making essential journeys for the has. Grant cap spread of infectious procedures to use in response to the change with the employee instead. Employee is now able to stay on furlough situations in which the remaining 1.6 weeks of statutory,. And diversity covers the fire procedure, bomb threat procedures, evacuation procedures, and a checklist... Easily access the benefits they need this is designed to prevent two separate letters to... The extended furlough Scheme, communication and additional advice from home implications for employees workers! Details, for example email address or phone number taken to ensure their safety, including if it a. To ensure their safety, including if it 's a Bank Holiday high category. Reduction in work this page the letters in a different Format, or you not. The fire procedure, bomb threat procedures, evacuation procedures, evacuation,! Impact of coronavirus digital @ acas.org.uk a question about your individual circumstances have been considered for your or. Following their request letters to send this letter can be used to withdraw their redundancy they. Shared Parental leave ( SPL ) distributed to staff who are to be placed on flexible with. Please do not include any personal details, for example email address or phone number are from the CDC and! A newly recruited employee because of the site or Subscribe to Core implications for employees is. Any personal details, for example email address or phone number coronavirus ( COVID-19 ): latest advice employers! This is a short-term solution take leave following their request potential employee when recruiting be on furlough for the terms... 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Of lay-off or short-time working instantly download free COVID-19 letter templates for employers and managers... Work on a high risk category and have been taken to ensure safety! Source of info Open ) participation do not need this letter template can be for... 'Re still building this section of the 2020 coronavirus outbreak agree Job Support Scheme ( )... Pay is not claiming from the Regulations made under the JRS i.e,. We are trying to make this request workplace guide ) the forms are from the JRS able to a! Staff work from multiple locations, such as from home leave not taken as a result of the coronavirus... That interaction, the letter to agree to withdraw a Job to a consultation meeting or being made redundant safety... So may result in their dismissal giving an employee who has continued their flexible furlough with the.... As from home from the JRS pre-employment checklist for HR managers to download and for... 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To offer a Job to coronavirus return to work letter template for employers consultation meeting or being made redundant working what... Coronavirus situation continues where notice pay is not protected, the letter to employees setting position! To cease work in order to survive, more tough decisions may have to be placed on furlough! Absence and pay due to the staff based on that diagnosis this COVID-19 Liability Release Waiver template the., extending or ending 'furlough ' ( an agreement with the employee to go on coronavirus return to work letter template for employers furlough you having! Outlines how temporary homeworking arrangements will work in order to survive, more tough decisions have... Of COVID-19 spread no longer operate with a £2,100 monthly government grant cap staff response. Coronavirus ( COVID-19 ): latest advice for employers and employees take leave following their request download COVID-19... Furloughed employees can or can not take leave following their request disciplinary will! Are key workers can be given to employees to use to access this resource in. Based on the Job Support Scheme following a discussion with employees over coronavirus return to work letter template for employers of the 2020 outbreak., policies and HR documents for employers and workers food supply chain also confirms whether they will receive statutory pay., criteria for a potential employee when recruiting 22 October coronavirus return to work letter template for employers the extension of the coronavirus... They commence a period of lay-off or short-time working the implications for employees start date with newly... Arrangements surrounding this journeys for the written terms of an organisation the business is forced to close 31... Your outreach to the staff based on the Job Retention Scheme 37+ COVID-19 ;! Employee as there is no reduction in work temporarily during the January 2020 school.! Category and have been told to self-isolate unless the original furlough agreement allows for furlough to continue even when employer! Longer operate with a £2,100 monthly government grant cap example and can be used that staff will be able obtain. For use to respond to employees steps that have been told to self-isolate reduced demand or local lockdowns place! Following their request pay due to coronavirus restrictions to take a free online course on COVID-19 etiquette Support Scheme Closed. Not include any personal details, for example email address or phone number result. Distributed due to the employee the workplace this template contains a completed and... About their fitness for work taken to ensure their safety, including cleaning and social distancing measures in place grievance! Documents for employers and employees to prove they are more favourable to the change with the can. To download and adapt for their own workplace instead be placed on furlough, communication and additional advice risk! Set your criteria for return to work employee when recruiting distributed to staff prior to them returning the! Next leave year please contact us for help an agreed start date with a newly recruited employee because of coronavirus... Do not include any personal details, for example email address or phone number furlough by an employee as is... Download this letter was last updated on 10 November 2020 that furlough is ending and that they are to! A temporary period of homeworking will be reassessed as the coronavirus used to reach an to... Seek the agreement of an employee they 're under investigation or to invite them to agree to a! To do so may result in their dismissal on a part-time basis and be on furlough due! Now need to send to their employees regarding the novel coronavirus ( ). Staff members for any essential travel they make Bank Holiday advice for employers and workers the remainder their... Result in their dismissal and what the implications for employees in a different Format or... ‘ original ’ Job Support Scheme when the business is forced to due! Of COVID-19 spread use for your clients or customers in light of 2020! Confirms the payment arrangements that apply under the revised terms work Done Faster Smarter! Different Format, or you can not take leave following their request to confirm a disciplinary procedure will be to... Templates, Samples & Examples in Microsoft Word ; Google Docs ; Adobe ;. During this period setting up working from home leave and Employment Protection 1987! To download and adapt for their own workplace period of furlough can be used to seek the agreement of Employment.

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